Accounting & Book keeping

Introduction

 HST Remittance

Having an accounting system is a vital piece of any successful business.  An accounting system provides an automated and easy way to track how much money you are making vs. how much money you are spending.

Contractors bookkeeping is not the same as any other business bookkeeping. Contractors have some very specific accounting requirements.  In addition to payroll, Accounts Receivable, and Accounts Payable functions, they need to be able to have systems to handle Job Cost management, detailed job budgets, time and material billings, general ledger, subcontract status, custom job reports, certified payroll, over and under billings, purchase orders, inventory, equipment tracking, work in progress, Retainage Receivable, Retainage Payable, etc.

No two contractors will have the EXACT same need for functionality OR use the exact same cost coding system for billing. 

What you get from our Bookkeeping Services:

  • Easy, hassle free book keeping services
  • We use QuickBooks Desktop / Cloud based for your bookkeeping
  • No need to purchase QuickBooks we can lease out to you
  • Documents / Statements can be send over the Cloud
  • Send all the paper to us and we will sort it, you do not need to worry on that
  • Bookkeeping to catch up, no worries you are in safe hands
  • Strategically designed bookkeeping process
  • QuickBooks clean up
  • QuickBooks Pro-Advisor work on your bookkeeping
  • Quarterly Sales tax returns
  • Payroll processing
  • T4’s / ROE processed
  • T4A / T5018 prepared
  • Flat rate pricing available
  • Job Costing for each Job / Projects
  • Integrating new business processes
  • Budgeting of Jobs / Projects
  • Job tracking
  • 12 Key aspects of your Contracting Business

Our founder, Harsh has provided his expertise to more than 2000 businesses in stream lining their accounts, clean up books and created processes for excellence in book keeping.

We Can Help You With Your Bookkeeping

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Below is the process that we follow here at Contractors bookkeeping to maintain your books:

 6 Stages of Bookkeeping

6 Stages of Bookkeeping

  • Documents and Statements Arranger
  • Data Entry Operator
  • Contractors Book keeper
  • Contractors Payroll Specialist
  • Contractors Accountant
  • Contractors Job Costing Specialist

Documents / Statements Arranger:

What documents we need to do book keeping for your contracting business?

Put it this way, everything you have related to your business and we will sort it over here for what goes in QuickBooks contracting and what does not.

We have a process at back end by which we complete the documents arranging.

Documents / Statements come in bags, boxes, emails, storage boxes, flash drives, hard drives, over the secure cloud portal and others.

Construction Data Entry:

People in this department are trained on how to enter Construction Data Entry transactions. They are well versed with QuickBooks and enter transactions related to write checks, receipts (cash and debit card transactions), and credit card transactions, entering vendor bills and paying bills.

Construction Book keeper:

These are the people who are thorough in contracting Book keeping. They are the people who are responsible for Customer / Vendor management, Banking transactions, Credit Card transactions, Bank Transfers, Journal entries, receipts, vendor bills and invoices.

Reconciling Bank and credit card statements are also a part of their duty.

Construction Payroll Specialist:

They are the people with nerves of steel. Construction payroll is challenging and our people are the always ready for that.

Preparing and manage staff payroll, setting up employee records, monthly source deductions, WSIB calculations, issue annual T4s and process record of employment forms.

We work behind the scenes; we do not prepare checks or make any payment on behalf of Contractor Name.

Construction Accountant:

These are people who are responsible to ensure all of the above activities for construction accounting is running smoothly.

Their duties include entering complex general entries, preparing sales tax returns, healthy Chart of Accounts, Contractors Inventory Setup, Job Costing setup and reports per Job.

Nothing goes pass them, they are focussed to help your business to get the most out of QuickBooks.

Construction Job Costing Specialist:

This is the team which is responsible to manage status of your Jobs / projects.

They have hawk’s eyes. They are accurate in their work. The team is fully trained on how to enter complex transactions and how to generate valuable reports.

Starting from Estimates, purchase orders, sales orders, budgets, invoicing, bills and other expenses for the job, they handle everything.

The Complete Contractors Bookkeeping System

Contractors General Expenses per Job
Contractors General Expenses per Job
Stay on top of all the transactions fully recorded and allocated to each Job. This is will provide more reliability to your business reports.
Contractors Payroll
Contractors
Payroll

One of the toughest jobs as there are deadlines to meet for paying remittances. Do not worry you are in safe hands with our experience.
Contractors Accounts Payables and Receivables
Contractors Accounts Payables and Receivables
Trust your Accounts Payables and Receivables. This will get you more confident when you are in discussion with your Vendor or Customer.
Contractors Banking and Payments
Contractors Banking and Payments
All your banking transactions, payments will be entered by Job. Deposits careful entered and linked against payments or invoices.
Contractors Item List
Contractors Item
List

We create your Item list for your contracting business which provides you with all the necessary tools to manage inventory, which is critical to your profitability.
Job Costing and Profitability
Job Costing and Profitability
Click of a button you have reports ready for each of your Jobs. That’s what we will do for you. Study, analyze and take your decisions with reports for your business.
Contractors tracking Estimates
Contractors tracking Estimates
Start each job on the right track with estimates entered in QuickBooks. Track estimates, open, closed. Get reports on Estimates vs. Acutals we prepare for you.
Contractors Time management per Job
Contractors Time management per Job
Sub-trades, employees time management can be handled per Job by us for your business, which will provide amount / hours of man power used on a Job.
Contractors Customer Module and Invoicing
Contractors Customer Module and Invoicing
We customize invoicing tailored specifically to the type of industry your business is in.
Contractors Vendor Management
Contractors Vendor Management
Manage vendors other sub-trades with full visibility of each vendor bill per Job.
Contractors Time and Materials Invoicing
Contractors Time and Materials Invoicing
We can create time and material invoicing by customizing QuickBooks for your business.
Contractors Order management
Contractors Order management
Fully integrated ordering system with inventory items for your business. Find out instantly which orders are open per Job.
Contractors Chart of Accounts
Contractors Chart of Accounts
This is customized Chart of Accounts created only for Contractors Book keeping. With experience we have build the Chart of Accounts which shows what should be listed in your Profit and Loss and Balance Sheet.
Sales Tax Returns
Sales Tax
Returns

Enter transactions in QuickBooks is easy, entering transactions in the right account by which the business owner gets benefitted and when the taxes are filed you will pay the least amount possible that is where the professional bookkeeper earns their money.
Sub-Contractor Accounting
Sub-Contractor Accounting
This module will help in efficiently maintaining sub-trades account. Draws paid vs. pending, purchase orders closed / open for per Job. Complete control over each sub-trade with detail tracking. T4A and T5018 for your sub contractors at the end of the year.
Budgeting
Budgeting
User-friendly, accurate and real-time information is what Budgeting can do for you.

Effectively manage the budget of each project and ensure your business is always on the right track.

  • Workshop Review

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    I enjoyed the hands on and the collaboration of the group. We each brought something different to the table that was helpful and made for a pleasant learning experience.

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    7. What did you like best or find most useful about the workshop?

    Hands on approach and discussion with other participants.

    pop up review4

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

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    7. What did you like best or find most useful about the workshop?

    Our program director did a very good job keeping everyone engaged, ensured there was great interaction, sections of the material being covered did not continue until everyone was comfortable moving on.

    pop up review5

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    I found Harsh to be very knowledgeable. His manner of teaching was very engaging. Although I have experience with QuickBooks I still was able to take away new skills and learn different features of the program that I was not using beforehand.

    pop up review6

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Above


    7. What did you like best or find most useful about the workshop?

    Harsh is an excellent Teacher. He made the workshop thoroughly enjoyable and very informative. I took away alot of information that will help me further my career. I recommend this workshop to anyone interested in Quickbooks.

    pop up review7

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    Harsh effective way of teaching which keeps you attentive throughout 6 hours long session is incredible. He is very knowledgable person in Quickbooks.

    pop up review8

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    I did the May 2018 Workshop. Harsh is a super teacher, the pace and material is just perfect. Absolutely spot on.

    pop up review9

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

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    5. How would you rate the pace of the presentation?



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    pop up review

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    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?



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    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above

    Pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?



    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above


    7. What did you like best or find most useful about the workshop?

    The most useful things were the practice of entering information ourselves and also learning about the full capabilities of Quickbooks.

    Pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?




    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above


  • Workshop Review

    pop up review1

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right

    pop up review2

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    I enjoyed the hands on and the collaboration of the group. We each brought something different to the table that was helpful and made for a pleasant learning experience.

    pop up review3

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    Hands on approach and discussion with other participants.

    pop up review4

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Above


    7. What did you like best or find most useful about the workshop?

    Our program director did a very good job keeping everyone engaged, ensured there was great interaction, sections of the material being covered did not continue until everyone was comfortable moving on.

    pop up review5

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    I found Harsh to be very knowledgeable. His manner of teaching was very engaging. Although I have experience with QuickBooks I still was able to take away new skills and learn different features of the program that I was not using beforehand.

    pop up review6

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Above


    7. What did you like best or find most useful about the workshop?

    Harsh is an excellent Teacher. He made the workshop thoroughly enjoyable and very informative. I took away alot of information that will help me further my career. I recommend this workshop to anyone interested in Quickbooks.

    pop up review7

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    Harsh effective way of teaching which keeps you attentive throughout 6 hours long session is incredible. He is very knowledgable person in Quickbooks.

    pop up review8

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right


    7. What did you like best or find most useful about the workshop?

    I did the May 2018 Workshop. Harsh is a super teacher, the pace and material is just perfect. Absolutely spot on.

    pop up review9

    1. How would you rate the usefulness of the content?


    2. How would you rate the hands-on activities?


    3. How would you rate the presenter’s knowledge in the subject?


    4. How would you rate the presenter’s style of teaching?


    5. How would you rate the pace of the presentation?


    6. Was the workshop above or below your current skill level?

    Just Right

    pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?



    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above

    pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?



    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above

    Pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?



    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above


    7. What did you like best or find most useful about the workshop?

    The most useful things were the practice of entering information ourselves and also learning about the full capabilities of Quickbooks.

    Pop up review

    1. How would you rate the usefulness of the content?



    2. How would you rate the hands-on activities?



    3. How would you rate the presenter’s knowledge in the subject?




    4. How would you rate the presenter’s style of teaching?



    5. How would you rate the pace of the presentation?



    6. Was the workshop above or below your current skill level?

    Above